8 Best SaaS Accounting Software in 2025

By implementing HubiFi’s Automated Revenue Recognition solution, they were able to streamline their invoicing process significantly. The automated system reduced manual entries by 80%, allowing the owner to focus on growing the business rather than getting bogged down by paperwork. By automating these core accounting functions, businesses can improve accuracy, reduce costs, and free up valuable time for strategic initiatives. For companies dealing with high transaction volumes and complex revenue recognition requirements, HubiFi provides specialized automation tailored to these needs. Experiencing financial troubles is one of the top reasons SaaS https://ecommercefastlane.com/accounting-services-for-startups/ businesses fail—research shows 82% of businesses close due to cash flow problems.

• FreeAgent automatically imports and categorizes bank transactions, keeping your books up to date.
• But again, a lot of companies that come to us that are maybe from Asia, Australia or UK are oftentimes use Xero.
• Firms that integrate these tools into their workflows save time, meet deadlines faster, collaborate better, and operate more efficiently.
• Balancing cost with functionality and future needs is crucial to making an informed decision.
• The platform connects to your accounting system, HRIS, CRM, and bank accounts to surface intuitive insights.
• Its scalability and flexibility make it suitable for organizations of various sizes and industries, supporting growth and adaptation to changing business needs.
• For an early-stage startup, bookkeeping software and accounting software are the same thing — and our advice is that the top bookkeeping software for a funded startup is QuickBooks Online.

Top 7 best accounting software for SaaS businesses

Pilot provides bookkeeping services using a blend of software automation and professional bookkeeping. QuickBooks Live is a strong choice for startups already familiar with QuickBooks, providing tailored support and regular account reconciliation. Doola Bookkeeping stands out for its comprehensive approach, explicitly designed with startups in mind. To ensure that a certain software is the right fit for your team’s needs, first you have to analyze your business requirements and make a list of the must-have and nice-to-have features. Then, you should compare them to the functionalities provided by the app that you are currently evaluating.

Simplify bookkeeping and maximize tax savings

Managing finances for a SaaS company isn’t just about crunching numbers—it’s about staying ahead of the game. Subscription-based revenue, compliance headaches, and ever-changing tax regulations make Accounting Services for Startups: Strengthen Your Financial Management traditional accounting a nightmare for SaaS businesses. That’s where SaaS accounting software comes in, offering automation, scalability, and real-time insights. HighRadius offers an Autonomous Finance Platform that automates various financial processes, including Order to Cash (O2C) and Accounts Payable (AP). Its AI-driven solutions improve efficiency by automating tasks such as credit management, cash application, billing, invoicing, and collections management. Automating these core AR functions allows businesses to improve cash flow and reduce Days Sales Outstanding (DSO), directly impacting their bottom line.

Botkeeper: Bookkeeping That Grows with You

Xero structures its pricing across three main tiers based on transaction volume and features. The Early plan costs $20 per month and allows for sending 20 invoices each month while providing bank transaction reconciliation and 30-day cash flow forecasting. The Growing plan, priced at $47 monthly, is intended for small businesses as it provides unlimited invoices and bills along with all Early plan features. The Established plan costs $80 per month and includes everything in Growing plus advanced features like multi-currency support, project tracking, 180-day cash flow forecasting, and cash flow predictions. For teams looking to move faster, AI-powered accounting features have fundamentally changed what’s possible.

Xero Cons

Instead, your finance stack is typically built from modular tools that specialize in different functions. Includes invoicing, expense tracking, and financial reports with limited customization. Your accounting systems may easily grow with automation, managing increased transaction volumes, processing in several currencies, or meeting new compliance standards without the need for more employees. We’d be remiss to not include our own services in the overview of the ultimate finance stack for startups.